By Laws
Article I—Duties of Officers
Section I.
The President shall preside at all meetings of the Club and serve as ex-officio member of all committees other than the Nominating Committee.
Section 2.
The First Vice President shall preside in the absence of the President and serve as Chairman of the Program Committee.
Section 3.
The Second Vice President shall preside in the absence of the President and First Vice President and serve as Chairman of the Membership Committee.
Section 4.
The Recording Secretary shall record the minutes of all Club meetings and Board of Directors meetings.
Section 5.
The Treasurer shall be custodian of all funds for the Club and shall keep a record of all the receipts and disbursements and make a monthly report at the Club meetings.
Section 6.
The Historian shall keep a scrapbook of newspaper clippings and other accounts of Club activities and keep the Club history up-to-date.
Section 7.
The Parliamentarian shall advise the officers and members of the parliamentary procedures using Robert’s Rules of Order, Revised as authority.
Section 8.
The Board of Directors shall have general control of the Club.
Article II—Quorum
One third (1/3) of the membership shall constitute a quorum for the Club. Five (5) members shall constitute a quorum for the Board of Directors.
Article III—Dues
The dues shall be $35.00 per year for all members, to be paid by the March club meeting
Article IV—Standing Committees
The Standing Committees shall be Civic, Membership and Telephone, Horticulture, Program and Yearbook and Publicity.
1 The Civic Committee shall consist of five (5) members: one (1) General Chairman and the other four (4) members heading the various areas of the Garden Club work, to wit: Conservation, Landscaping, Beautification and Litter Control. Their duties shall be:
a. To cooperate with other clubs for the betterment of the City.
b. To determine certain projects which may be carried out for the beautification of the City.
c. To encourage the abolishment of unsightly conditions throughout the City.
d. To create public sentiment for conservation of natural beauty for the City.
2 The Membership and Telephone Committee shall consist of three (3) members. Their duties shall be:
a. To notify members of changes of meetings.
b. To notify and present all new members to the club.
3 The Horticulture Committee shall consist of three (3) members. Their duties shall be:
a. To disseminate knowledge of planting and growing plants through newspapers, broad-
casts and programs.
b. To facilitate the exchange of plants grown by members.
4 The Scholarship Committee clarifies scholarships. Annual scholarships go to the children/grandchildren of Garden Club members who are graduating from San Augustine High School. A $500 scholarship will be given to each qualifying graduate.
5 The Program and Yearbook Committee shall consist of the First Vice President as chairman and other presidential appointees.
6 The Publicity Committee shall publicize Club meetings and events.
Article V—Property Rental
The Club-approved rental agreement of the Garden Club’s “Pink Lady” is in the custody of the Second Vice President, the Recording Secretary, the Treasurer and the chairman of the Ways and Means Committee to be implemented as written.
Section 2.
The First Vice President shall preside in the absence of the President and serve as Chairman of the Program Committee.
Section 3.
The Second Vice President shall preside in the absence of the President and First Vice President and serve as Chairman of the Membership Committee.
Section 4.
The Recording Secretary shall record the minutes of all Club meetings and Board of Directors meetings.
Section 5.
The Treasurer shall be custodian of all funds for the Club and shall keep a record of all the receipts and disbursements and make a monthly report at the Club meetings.
Section 6.
The Historian shall keep a scrapbook of newspaper clippings and other accounts of Club activities and keep the Club history up-to-date.
Section 7.
The Parliamentarian shall advise the officers and members of the parliamentary procedures using Robert’s Rules of Order, Revised as authority.
Section 8.
The Board of Directors shall have general control of the Club.
Article II—Quorum
One third (1/3) of the membership shall constitute a quorum for the Club. Five (5) members shall constitute a quorum for the Board of Directors.
Article III—Dues
The dues shall be $35.00 per year for all members, to be paid by the March club meeting
Article IV—Standing Committees
The Standing Committees shall be Civic, Membership and Telephone, Horticulture, Program and Yearbook and Publicity.
1 The Civic Committee shall consist of five (5) members: one (1) General Chairman and the other four (4) members heading the various areas of the Garden Club work, to wit: Conservation, Landscaping, Beautification and Litter Control. Their duties shall be:
a. To cooperate with other clubs for the betterment of the City.
b. To determine certain projects which may be carried out for the beautification of the City.
c. To encourage the abolishment of unsightly conditions throughout the City.
d. To create public sentiment for conservation of natural beauty for the City.
2 The Membership and Telephone Committee shall consist of three (3) members. Their duties shall be:
a. To notify members of changes of meetings.
b. To notify and present all new members to the club.
3 The Horticulture Committee shall consist of three (3) members. Their duties shall be:
a. To disseminate knowledge of planting and growing plants through newspapers, broad-
casts and programs.
b. To facilitate the exchange of plants grown by members.
4 The Scholarship Committee clarifies scholarships. Annual scholarships go to the children/grandchildren of Garden Club members who are graduating from San Augustine High School. A $500 scholarship will be given to each qualifying graduate.
5 The Program and Yearbook Committee shall consist of the First Vice President as chairman and other presidential appointees.
6 The Publicity Committee shall publicize Club meetings and events.
Article V—Property Rental
The Club-approved rental agreement of the Garden Club’s “Pink Lady” is in the custody of the Second Vice President, the Recording Secretary, the Treasurer and the chairman of the Ways and Means Committee to be implemented as written.
